TRAIN SHOW VENDOR REGISTRATION FORM
LYNCHBURG RAIL DAY 2018, SATURDAY, AUGUST 11, 2018
LYNCHBURG RAIL DAY 40th ANNUAL TRAIN SHOW
BLUE RIDGE CHAPTER, NRHS, 60th ANNIVERSARY
The Blue Ridge Chapter of the National Railway Historical Society would like to invite you to join us for the 40th Annual Lynchburg Rail Day to be held on Saturday August 11, 2018 from 9:00 am – 3:00 pm. This model train show is always well attended by veteran modelers as well as newcomers to our hobby. It definitely has a family atmosphere. Children 12 and under are always admitted at no charge when accompanied by a paying adult. Vendors are encouraged to bring items that appeal to children. Many small children attend our show with their parents. Last year’s attendance was approximately 500 adults and children. We have numerous door prizes. Our very popular “White Elephant Table”, where our Chapter sells individual’s train related items on a consignment basis, always attracts sellers and buyers to our show. Model layouts with operating trains are a real treat for everyone young and old. The Lynchburg Rail Day 2018 facility is air conditioned and has wide isles for easy access during the train show. Our Chapter also operates a concession stand with freshly prepared lunch items and snacks at very affordable prices. As in years past, the train show will be held at the Boonsboro Ruritan Club on 1065 Coffee Road {Virginia State Route 644} just off of Rt. 501 North in Lynchburg, Virginia.
NOTE: USING GPS NAVIGATION TO FIND THIS ADDRESS! SOME INTERNET MAP SEARCHES SHOW THAT WIGGINGTON RD. RUNS INTO RT. 501. THIS IS INCORRECT. COFFEE RD. RUNS INTO RT. 501. Our Blue Ridge Chapter website will have a correct map showing you how to get there from all directions. Log on www.blueridgenrhs.org for the correct directions and Lynchburg Rail Day 2018 updates. There will be an ample amount of signs directing vendors and the public to the Boonsboro Ruritan Club on the day of the show. Plenty of free parking is available in our expanded parking area. Vendors can easily unload their goods next to the building. The building is handicapped accessible.
Vendor Registration:
ALERT! 8 ft. tables only rented! 8ft. tables are $33.00 each. No increase in our table price! The postmark date on your letter that you send your registration payment in will determine who gets the available 8ft. tables. We expect increased attendance this year due to the rekindled interest in local model train shows. Table space will be limited. We have sold all available table space each year at this train show since we took over Lynchburg Rail Day. Reserved table space must be paid for in full no later than Wednesday, July 11, 2018. Tables not completely paid for by this date will be made available to other vendors. No refunds for tables will be given on or after July 11, 2018. Prior to July 11, 2018 table rental refunds will be given for personal hardships. We don’t run vendor ads in our LRD Train Show Fliers due to irregular printing dates.
Vendor Set Up:
The Boonsboro Ruritan Club will be open for vendor set up on Friday, August 10, 2018 from 3:00 pm – 7:00 pm and on Saturday, August 11, 2018 from 7:30 am – 8:30 am. On the morning of our train show if you are a “No Show” by 9:30 am and don’t let one of our LRD 2018 train show co-coordinators know that you’re going to be late we reserve the right to resell your table without offering you a refund. We would like to have all vendors have their table setup finished by 8:30 am the day of the show. This will allow the public to have free movement through the aisles when the show begins. We ask that no vendor sales transactions occur until after 9:00 am on the day of the show. Vendors will be asked to park in specially designated areas to allow for customer parking in front of the building. We also request that no one begins breaking down your sales table until 3:00 pm the day of the show. Note that our 2018 train show ends at 3:00 pm and door admission will be charged till the close of the show at 3:00 pm.
Please return this portion with your info and payment OR Free Table Acceptance
Lynchburg Rail Day 2018 Vendor Registration Form
Check here to download LRD 2018 Vendor Registration Form
Your Name or Your Business Name: _____________________________________________________
Name Of Person To Contact w/ Business: ________________________________________________
Address: ____________________________________________ City: __________________________
State: ____________________ Zip: __________________
Daytime Phone Number w/ Area Code: _________________________________________________
Evening Phone Number w/Area Code: __________________________________________________
Cell Phone Number w/ Area Code: _____________________________________________________
Business Phone Number w/ Area Code: _________________________________________________
Fax Number w/ Area Code: ____________________________________________________________
E-mail Address: _________________________________________________________________________
Website address: _______________________________________________________________________
Number of 8ft. Tables: _____ X $33.00 = _________Total - Table Price Includes 2 Table Workers
Note: 5ft. Round Table Offer Available to non-profits examples below:
Number of 5ft. Tables: _____ X FREE = __$ ZERO__ Total - Name of your non-profit? _____________
One Free 5ft. Round Table available to railroad related historical societies, museums and preservation organizations. Circle “Yes” here if your organization is attending.
NOTE: These organizations can purchase extra 8ft. Tables and also get a free 8ft. table like they purchased instead of a 5ft. Round table. All of your tables will be in the same area. Please make the total amount of your check or money order made payable to the Blue Ridge Chapter, NRHS. Thank you for helping the BRC,NRHS preserve railroad history through our annual donations to regional railroad projects!
Electricity: Circle Yes/No, No extra charge if available. First come, first serve basis.
Special Needs or Requests if Available: _____________________________________________________
Please make checks payable to the Blue Ridge Chapter, NRHS. Mail your payment to John Tanner, Treasurer Blue Ridge Chapter, NRHS, 209 Pocahontas Drive, Forest, Virginia 24551-1235. Questions, Please call our Table Registrar John Tanner’s Mobile at 434-841-6669 or email John at This email address is being protected from spambots. You need JavaScript enabled to view it.. If you need extra assistance you can email our LRD 2018 Train Show Chairman: Barry Moorefield at This email address is being protected from spambots. You need JavaScript enabled to view it. . Phone 434-821-2174 before 9:00 pm.
Vendor Table Agreement: Note: Agreement Must Signed In Order to Rent Any Tables
By signing this form, I recognize that I am responsible for the security of the items that I bring to offer for sale. The Blue Ridge Chapter, NRHS and/or the Boonsboro Ruritan Club organization are not responsible for lost or stolen items. The Blue Ridge Chapter will make every reasonable effort to keep the hall secure for your items as well as ours.
Important Option: I would like my contact information shared with other model train/railroadiana show promoters so they may contact me. Yes ____ No ____
Signed:_________________________________________________Date:_______________________
MEDIA RELEASE:
LYNCHBURG RAIL DAY 2018. SATURDAY, AUGUST 11, 2018
Release date: May 05, 2018
Ladies and Gentlemen,
Please include in your “Community Calendar” if you are a radio or TV station. If you are a railroad historical society or museum please send this media release to those on your email or Facebook contacts list today. Thanks for helping us get the word out about our upcoming train show! Approximately two thirds of the profits we make are donated back to railroad preservation projects in our area. Hope to see many of you and your friends at our model train and railroadiana show!
Media Release: Lynchburg Rail Day 2018 Model Train & Railroadiana Show – Saturday August 11, 2018 – Celebrate 40 Years! – Oldest Model Train and Railroadiana Show in Central Virginia!
The Blue Ridge Chapter, National Railway Historical Society is holding its 40th annual model train and railroadiana show and sale on Saturday, August 11, 2018. Hours: 9:00 am till 3:00 pm. The train show will be held in the air conditioned Boonsboro Ruritan Club at 1065 Coffee Road {Virginia State Route 644} Lynchburg, Va. 24503. Plenty of free parking on site and the building is handicapped accessible. Operating model train layouts will be on display and model trains and railroad memorabilia for sale. If you want to sell your old model trains we offer a service for you to consign your items on our “White Elephant Table”. This show is known for its family friendly atmosphere. You will also find items for the serious collector. Admission $6.00 per person, Family admission $10.00, Children 12 and under free with a paying adult. For more info call Norris Deyerle at 434-851-0151, email This email address is being protected from spambots. You need JavaScript enabled to view it. or visit our website www.blueridgenrhs.org .
For 40 years, Lynchburg Rail Day brought area modelers and rail fans together for a day of fun, clinics, home layout tours, model contests, and plenty of iron horse trading -- all first sponsored by our local model shop, Trains Unlimited. The show was organized in 1978 by Jim Revell, who held the first Lynchburg Rail Day behind his store on Lakeside Drive in Lynchburg. Under his guidance the show grew, moving into successively larger venues to accommodate bigger crowds and more expansive modular layouts featuring all of the popular scales.
